How To Organize Your Phone's Thousands Of Photos

“A good tip for cleaning up your entire digital collection on your phone or your computer will take you a year, but if you stick to it constantly, it works like a charm,” she says. “Every day, you put today’s date into the search bar. Let’s say today is December 15th — all the pictures taken every December 15th will show up. At that point, you decide what you want to keep and what to delete. In a year’s time, you will have deleted so much irrelevant content and you will have a much more streamlined photo library.”

Use Technology to Tag and Sort Photos

Most smartphones and computers now allow you to easily organize your photos into albums, which, Neumann says, make the organization process easier to maintain and be consistent with. You could have an album for a trip, a holiday, your pet or a family member and facial recognition will automatically sort them by keywords or people’s names so you can easily find them without endless scrolling. Tagging your photos when you take them is also helpful.

“You can add a caption or tags to your photos using keywords or people’s names, which can help you find them later on,” says Neumann. “I use chronological organization because it makes sense. You can pick out the best historical photos from your printed collection, get those digitized, combine those with the ones living on your computer before smartphones, and gather everything together.”

Lifestyle photographer Andrea Flanagan loves the modern-day option of being able to create photo books virtually instantly with products like Chatbooks.

“You download the app onto your phone and you can dump photos into the app and it will create an album for you,” she says. “You can do your trip to Spain, you can do the whole year, or summer 2025 – it just makes printing out albums simple.”

Back it up

Both Neumann and Carvajal can’t stress enough the importance of backing up your photos somewhere off your device.

Neumann suggests what she describes as the 3-2-1 method, where there are three copies of your data (for example, your computer, a hard drive, and a cloud service), put it on two types of media (print and in the cloud), and one copy stored off site so if something happens to your device, the images aren’t lost for good.

She also suggests uploading your favorite photos to a secure, private, and permanent photos storage site like Forever.com, which is great for families living in different places who want access to family archives or want to stay up to date on family photos.

Enjoy Them

It almost goes without saying, but it’s really important to share and enjoy your photos, and yet, I personally haven’t printed off photos or made a photo book in years. Instead, images are living on my laptop and my phone, when they should be looked at in a book. 

Carvajal has a special album on her phone where she keeps the best photos all year and prints them into a year-end review book.

“There’s nothing like sitting down and being able to page through an album,” she says. “The album automatically files the photos of my family, so if I’m good at tagging it, by the time I’m ready to make the book, the photographs are accumulated in one spot without having to go through my library and pick them out.”

Flanagan nails the reason for doing all of this at all — what’s so important about how we document our lives, anyway?

“I went to my dad’s celebration of life and came home with three huge photo albums that he’d kept of me over the years,” she says. “I honestly wasn’t ready for how much those albums would mean. I sat on the floor for hours, flipping through pages, laughing, tearing up, remembering every tiny detail I had forgotten — roller skating in the courtyard, Disney trips — the whole beautiful, messy timeline of my childhood, all preserved because he had printed these photos. It hit me — this is why I believe so deeply in printing your photos. Not for now, but for years and decades from now, for your kids, for your grandkids, for the people who will want to remember you exactly as you are today. Your photos deserve to live somewhere real, in our hands, on walls, and in albums.” 

How do YOU keep your photos organized? Let us know in the comments below.